Nomia is committed to safeguarding the privacy of visitors to our websites.

This Privacy Policy was last updated on April 2024

We respect your privacy and are committed to protecting your personal data. This Privacy Policy will inform you how we look after your Personal Data when you visit the Website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Who we are and how to contact us:

www.nomia.com (the “Website”) is a website operated by Bell Procurement Management Limited t/a Nomia (“we”/ “our”/ “the Website”). We are registered in England and Wales under company number 09989553 and have our registered office at 125 Wood Street, London, England, EC2V 7AW. Our VAT number is GB 297 8663 27.

This privacy policy should be read along with our Terms of Use and Cookies Policy. Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.

1.Glossary

• “Personal Data” means all information that you submit to Nomia via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws.

• “Data Protection Laws” means any applicable law relating to the processing of personal Data, including but not limited to GDPR, and any national implementing and supplementary laws, regulations and secondary legislation.

• “Data Controller” is a person, company or other body that determines the purpose and means on Personal Data processing.

• “GDPR” means the General Data Protection Regulation which governs the way in which Personal Data is gathered and handled in the European Union.

• “User” or “you” means any third party that accesses the Website and is not either (i) employed by Nomia and acting in their course of employment or (ii) engaged as a consultant providing services to Nomia and accessing the Website in connection with the provision of such services.

2. Scope of this Privacy Policy

2.1 This Privacy Policy applies only to the actions of Nomia and users with respect to this Website. It does not extend to any other website that can be accessed from this website including, but not limited to any links we provide to any other website.

2.2 For the purpose of the applicable Data Protection Laws Nomia is the Data Controller, this means that Nomia determines the purposes for which, and the manner in which, your Personal Data is processed.

3. Personal Data Collected

3.1 We may collect, use, store and transfer different kinds of Personal Data which we have grouped together as follows:

• Identity Data – e.g. first name, last name, username, or similar identifier.

• Contact Data – e.g. billing address, delivery address, email address and telephone numbers.

• Transaction Data – e.g. details about payments to and from you and other details of products and services your company has purchased from us.

• Technical Data – e.g. internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Website.

• Profile Data – e.g. your username and password, purchases or orders made by you, feedback and survey responses.

• Usage Data – e.g. information about how you use our Website, products and services.

• Marketing and Communications Data – e.g. your preferences in receiving marketing from us and our third parties and your communication preferences.

• Location Data – e.g. Region, country, state, and coarse and precise geolocation data.

• We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your Personal Data. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific Website feature.

4.How we collect Personal Data

4.1 We may collect Personal Data in the following ways:

• Direct Interactions: You provide your personal information when you interact with us, such as when you register for services, fill in forms, communicate with us.

• User Contributions: We collect your personal information when you or others upload, share, send, or input that information through our services or networks, or when you or they communicate with us.

• Automatically: We automatically collect personal information about you when you interact with us, such as when use our services, visit our offices or events, open emails or view advertisements from us, or communicate with us. We may collect some of this personal information by using cookies and other similar technologies, and we recommend you review our Cookies Policy for more information.

• Third Party or Publicly Available Sources: We may receive your personal information from third parties, such as our third party business partners (including data brokers and advertising partners), your organizations, governmental agencies who publish public records, and other publicly or generally available sources (including online websites).

5. How we use your Personal Data

5.1 We may use your Personal Data, based on the different legal reasons (also called legal basis) for processing that Personal Data being performance of a contract, legitimate interest, as outlined in your consents or to protect your vital interests or those of another person are as follows:

• To fulfil our contractual obligations

• Communicate with you about our services and process related transactions.

• For any purpose with your consent or to follow your instructions.

• To operate, improve, and/or personalize our services, corporate networks and devices, offices, events, and related infrastructure.

• Develop new products, services, content, and other offerings.

• Monitor the usage of our services, corporate networks and devices, offices, events, and related infrastructure.

• Audit usage of our services, corporate networks and devices, offices, events, and related infrastructure, including consumer interactions.

• Ensure the security of our services, corporate networks and devices, offices, events, and related infrastructure.

• Detect fraud and abuse, including for our services, corporate networks and devices, offices, events, and related infrastructure.

• Manage our internal operations (such as account administration, corporate asset deployment, billing, troubleshooting, repair).

• Provide our services to third parties where our services and content includes your personal information. Under some local privacy laws, this may constitute a “sale” of personal information.

• Exercise our rights and/or protect our or others’ rights or property.

• Effectuate the sale, merger, acquisition, or other disposition of our business.

• Advance our other commercial and economic interests as permitted by law.

If you have consent to receive advertising and marketing information from us, but then later change your mind and no longer wish to receive marketing, please inform us so we can remove you from our distribution lists. You can contact us on info@nomia.com or the contact details below in section 7.2.

6. Disclosure of Personal Data

6.1 We may share your Personal Data with third parties to fulfil the purposes as set out in section

6.2 Where we do share Data with such third parties we will require all third parties to respect the security of your Personal Data and to treat it in accordance with the law. We do not allow our third-party service providers to use your Personal Data for their own purposes and only permit them to process your Personal Data for specified purposes and in accordance with our instructions.

7. How we keep your Personal Data secure

7.1 We will use technical and organisational measures to safeguard your Personal Data and we will store your Personal Data on secure servers.

7.2 Technical and organisational measures include measures to deal with any suspected data breach.  If you suspect misuse or unauthorised access to your Personal Data, please let us know immediately by contacting us as per details below:

Address:           125 Wood Street, London, England, EC2V 7AW

Email:               info@nomia.com

7.3  In the event that it is necessary for us to transfer your Personal Data out of the UK or EU, we will ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your Personal Data to countries that have been deemed to provide an adequate level of protection for Personal Data (i.e. where there is an adequacy decision).

• Where we use certain service providers, we may use specific contracts approved for use in the UK or EU which give personal data the same protection it has in the UK or EU.

8. Data Retention

8.1 Unless a longer retention period is required or permitted by law, we will only hold your Personal Data on our systems for the period of time required to fulfil the purposes outlined in this Privacy Policy, where we have a legal reason to retain it, or until you request that the Personal Data be deleted and we have no other reason to retain it.

8.2 Please note that even if we delete your Personal Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

9. Your rights

9.1 Your local privacy laws may grant you rights regarding your personal information, and we will not knowingly discriminate against you because you have exercised any of your privacy rights. These rights differ based on the local laws that apply to you, but could include one or more of the following:

• Right to access. The right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information.

• Right to correct. The right to have your Personal Data corrected if it is inaccurate or incomplete.

• Right to erase.  The right to request that we delete or remove your Personal Data from our systems.

• Right to restrict our use of your Personal Data.  The right to limit the ways in which we use your Personal Data.

• Right to Personal Data portability. The right that we move, copy or transfer your Personal Data.

• Right to object.  The right to object to our use of your Personal Data including where we use it for legitimate interest.

9.2 To make enquiries or to exercise any of your rights set out above please contact us.

9.3 If you are not satisfied with the way your request in relation to your Personal Data has been handled you may be able to refer your request to the relevant data protection authority.  For the UK, this is the Information Commissioners Office (ICO), the ICO’s contact details can be found at https://ico.org.uk/.

10. Links to other websites

10.1 This Website may provide links to other websites.  We have no control over third party websites and we are not responsible for the content of these websites. This Privacy Policy does not extend to the use of any other websites, and you are advised to read the Privacy Policy or statement of those websites before using them.

11. General

11.1 We may need to change this Privacy Policy from time to time. When we make changes, we will indicate this by updating the “Last Updated” date and posting the updated Privacy Policy on this page. We may send you e-mail notifications where there are changes to our Privacy Policy, but you should check our website frequently to see the current Privacy Policy and any changes made to it.